Staff
Before the Congress, you should have people ready (preferably at least two, so lunch breaks etc. are possible) for each of the following functions.
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At any time
These people will have to work shifts. They should wear something easily recognizable when on duty. (If a T-shirt, one per staff will not suffice for the 15 days.)
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Organisers' office / Info desk
Ideally, the office should be manned 24 hours a day.
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Problem solvers
At any time, 2-4 people who can handle any situation should be patrolling the site. Every imaginable question (and then some) will be asked, and everything imaginable (and then some) will happen.
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First aid
In a group of 300 people, accidents and illnesses cannot be avoided for two weeks. Have a first aid capable person ready at all times.
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During registration
- Registration for tournaments
- Registration for accommodations
- Cashier
- "Goody bags"
- Have some problem solvers ready so that they can handle the difficult cases and help if any part of the registration seems to become a bottleneck
..to be continued